Grantee Resources
Preparation
When requested, our team will assign a username to an approved representative of an organization that is actively completing a request or report. To activate your username, follow the instructions you will receive in an email from our team.
Your username is the same as your email address.
You will set your password then will be able to log in to our portal at https://maclellan.net/portal.
We request detailed information about your organization and its leadership, your project, financials, and objectives. For specifics, we invite you to visit the portal or download our fillable worksheet.
The fillable worksheet is designed to help accommodate grant seekers who prefer to prepare their submission outside of the portal. The worksheet is for preparation purposes only, as the data must be transferred to the portal for consideration.
When filling out your application, you will asked to provide the following attachments for your organization using the required templates below.
If you are applying as a Fiscal Sponsor or Subsidiary, please see the Fiscal Sponsorship information to learn which additional attachments you will need.
Project Budget: This template will request amounts for project-related income and expenses, as well as asking you to indicate on the budget statement where you would like grant funds to be applied if awarded. If your organization uses a different currency, include a column showing USD equivalents. If you are requesting a general operating grant rather than a project-based grant, please upload a one-page general operating budget for your current fiscal year. Click the Project Budget button to download the required template.
Three-Year Organization Budget: This template will request you include income and expenses for the past two years of actuals and one year of current projections. If your organization uses a different currency, include a column showing USD equivalents. Click the Three-Year Organizational Budget button to download the required template.
Top Ten Donors: This template asks you to provide your top ten donors, including their name, amount, and type. Please display amounts in USD in descending order, excluding Maclellan Family Foundations’ giving from this list. If your policy does not permit disclosing donor names, please list donors anonymously along with the giving amounts and donor type from the previous fiscal year. Click the Top Ten Donors button to download the required template.
Board of Directors: This template will ask you to provide information on your Board of Directors, including their names, position on the board, occupation, and donation amount to the organization in the last fiscal year. If your policy does not allow for disclosure of donation amounts, please list the aggregate giving of board members, as well as the number of the board members that give. Click the Board of Directors button to download the required template.
Strategic Plan: *RL&KH FOUNDATION ONLY – If you do not have a Strategic Plan, please upload a document that says, “We do not have a Strategic Plan.”
You will be asked to provide objectives for tracking the progress of your project. Download the objectives worksheet below to find out how to create objectives that are meaningful and measurable for your project.
If your organization is partisan in nature or carries out political intervention, you are not eligible to receive funding from our foundation. Please do not apply.
If your project will contain lobbying components or will carry out voter registration drives, please be aware that we will not fund either of these components of your project. Please visit the page below to learn more about how to craft your proposal clearly.
Most organizations will not apply as Fiscal Sponsors or Subsidiaries.
A Fiscal Sponsor works in cooperation with another organization, often a start-up or international organization, to apply directly on behalf of the shared project. A Subsidiary is a legally recognized subordinate of a Parent Organization. If you need to learn more about each one, click on the buttons below.
For Fiscal Sponsors only:
If you will be serving as a Fiscal Sponsor for a project, we request additional information and assurances from you. We require two additional attachments:
For Parent/Subsidiaries only:
If you will be applying as a Subsidiary for a project, we request additional information and assurances from you. We require two additional attachments from Subsidiaries:
Process
After you submit your request, it will go through a series of reviews, during which time we may contact you with questions.
You will be notified when an official determination has been made. If you are awarded a grant, we will provide you with further details.
The time it can take to receive a final determination can vary greatly and is dependent on several factors: the completeness of your request, the program staff’s satisfaction with your project, and the time it takes to reach a final decision. For complete proposals with minimal questions, we estimate an approximate time frame of two months to receive an official determination. For proposals with significant questions, the timeframe can be longer.
The typical time frame for payments is 4-6 weeks after an official notification of the grant approval has been sent. For certain grants with special requirements such as matching, this time frame will vary.
You may only begin a new request if you received an invitation to apply via email. New requests cannot be started directly from within the Grants Portal or via any other location on our website.
To start a new request, click on the link to apply that you received in your email. This direct link is designed to be used only once and will create a new request. Once you provide your project country and hit “Save” you will be able to log in at a future date, and edit the request. Once you are done uploading your information, submit your proposal so that we can begin our review.
Click below to access our Grants Portal, or bookmark https://maclellan.net/portal.
Approximately one year after a grant award, or upon completion of the project if earlier, grantees must submit a Post Grant Report via the grants portal. The Post Grant Report is designed for an organization to report on the use of the funds and how the project’s previously established objectives were met. Please download our Post Grant Report worksheet to assist you in preparing for your report.
Technical Support
To view or edit your submission, please visit our Grants Portal below.
You must log in with your previously created username, which is the same as your email address. If you have forgotten your password, you may change it on the portal login page.
We ask that you do not share usernames. To give additional people in your organization access to your account, please use the contact information once logged into the portal.
If you need to update your contact information, please contact us here.
Yes, you are welcome to add additional users to your organization’s Grants Portal account. We ask that you do not share your login information, but that each person uses their own username and account.
In the Grants Portal, you will be able to request additional contacts for your account under the second tab of an open request. Additionally, you may contact us here to request a new user.
Please provide the following information when requesting a new user account:
- Name
- Position in the organization
- Start date in current position
- Phone number
- Email address
New users will only have access to certain requests and reports for which you would like them to have access. Please let us know how much access they will need.
Please contact us directly here with a description of the changes that need to be made. We endeavor to attend to your request within one week from submission.
You will not be able to edit the content after the request has been submitted. Please contact the grant staff if you need to make an important edit to a request that is still under review.
No, the only way to start a new request is with a direct link to apply. This link will come via email and should only be used once by your organization.
Once a final determination has been made by the Foundation, you will receive notification via email shortly thereafter, along with any further action that is needed from you in the event of an award.
Additionally, you are always welcome to log in to the Grants Portal and view your current and previous grant requests there. We have included a column for you to track the general progress of your requests and reports.
For the best experience, we recommend using the latest version of Google Chrome when accessing Salesforce Experience Portals. Chrome offers the highest compatibility, ensuring that pages load smoothly and interactive features work as intended. Other modern browsers such as Mozilla Firefox, Microsoft Edge (Chromium-based), and Apple Safari are also supported, though occasional visual or performance inconsistencies may occur.
To ensure full functionality, make sure JavaScript is enabled, cookies are allowed, and any pop-up blockers or ad-blocking extensions are either disabled or configured to allow Salesforce domains. Using a private or incognito browsing session may also limit some features, so it’s best to use a standard browser window when accessing the portal.
If you encounter any technical questions that cannot be resolved with the suggestions in the FAQ’s, please contact us here with a detailed description of your problem and what measures you have taken to resolve it. If you have received an error message, please provide a screenshot of the error or provide as much detail as possible in order to help diagnose the issue effectively.
Our goal is to get in touch with you within two business days. Our offices are closed on Fridays.
This information is required in order to submit a request for RL & KH Maclellan Foundation only. To provide this information:
- Login to your grant portal account and visit the “Profile” section at the top right, next to the gear symbol.
- Click on the second tab labeled “Organization”.
- Fill in the information under “Mission / Vision Statement” and click “Save”.
If you encounter any difficulties, we suggest that you try again. If this still does not work, please contact us here with details.
